1. Introduction

This privacy policy describes how Searchbay B.V. collects, uses, and processes your personal data. We highly value your privacy and ensure that your data is handled securely and in compliance with applicable laws, including the General Data Protection Regulation (GDPR).

This policy applies to:

• Candidates (job seekers)
• Clients (employers and companies using our services)
• Suppliers (parties providing services to us)
• Website users (visitors to our website)
• References and emergency contacts

Searchbay B.V. reserves the right to amend this privacy policy. Please review this page regularly for updates.

2. What personal data do we collect?

Candidates

To assist you in finding a suitable position, we collect, among others:

• Name, contact details, and date of birth
• Education and employment history
• References and emergency contacts
• Nationality and immigration status
• Copy of an identity document
• Information about your interests and job preferences
• IP address and usage data from our website
• Profile pictures and other media you upload
• Location data if enabled
• Verification details (such as a phone number or biometric verification)
• Video and image material you upload or share within the platform

If legally required or relevant to a position, we may also process data regarding:

• Health and disabilities
• Criminal convictions
• Financial background checks

Clients

To provide our recruitment services, we collect:

• Contact details of relevant individuals within your organization
• Information on interactions with our website and candidates
• Video and image material that companies upload to promote their organization, vacancies, and work environment
• Any communication and agreements related to recruitment

Suppliers

From our suppliers, we collect:

• Contact details of relevant individuals
• Bank details for payments

Website users

When using our website, we collect:

• IP address, browser type, and visited pages
• Usage patterns and interactions with the website
• Data provided through contact forms

References & Emergency Contacts

If a candidate lists you as a reference or emergency contact, we process your:

• Name and contact details
• Relationship with the candidate

3. How do we collect your data?

We obtain personal data through the following methods:

• Directly from you: through registration, applications, forms, and communication with Searchbay B.V.
• From third parties: for example, via references, job sites, or social media (such as LinkedIn)
• Automatically: via cookies, tracking technologies, and geolocation settings
• Through media uploads: such as videos and images shared by employers and candidates

4. How do we use your data?

We use your personal data for the following purposes:

For candidates:

• Matching profiles with vacancies
• Contacting potential employers
• Optimizing our recruitment services
• Marketing activities, such as sending vacancy updates
• Account verification to prevent fraud
• Displaying video and image material to make your profile more attractive to employers

For clients:

• Providing suitable candidates
• Managing business relationships
• Marketing and customer satisfaction research
• Displaying and promoting video and image material to support employer branding and job presentations

For suppliers:

• Managing contracts and payments

For website users:

• Analyzing and improving website experience
• Displaying relevant content

5. Automated decision-making and profiling

Searchbay B.V. uses automated decision-making and profiling to match candidates and vacancies more efficiently. This is based on:

• Your educational background, work experience, and skills
• The preferences you specify on our platform
• Your interaction with our website and application, such as viewed vacancies
• Behavioral data, such as swipe and click behavior
• Video and image material uploaded by employers and candidates and how they are viewed and rated

Our algorithms analyze this data to provide you and other users with better and more personalized matches. You have the right to request human intervention in automated decisions and to object to profiling.

6. With whom do we share your data?

We only share personal data:

• With potential employers (for candidates)
• With service providers assisting us with recruitment, IT management, and marketing
• With legal authorities if required by law
• With fraud prevention partners and verification services
• With other users when you share video and image material within the platform

We will never sell your data to third parties.

7. How do we protect your data?

We take appropriate technical and organizational measures to protect your data against unauthorized access, loss, or misuse. These include encryption, secure servers, and access control. If you have concerns about your data security, please contact us using the details at the bottom of this document.

8. How long do we retain your data?

We retain your personal data as long as necessary for the purposes for which it was collected or as required by law. If we have had no meaningful contact with you for two years, we will delete your data unless otherwise required by legislation.

9. Changing notification preferences

You can change your email and marketing message preferences by:

• Clicking the unsubscribe link in our emails
• Submitting a request via privacy@searchbay.nl
• Adjusting your preferences in your account settings

10. Cookie Policy

We use cookies for:

• Improving website functionality
• Analyzing user behavior
• Personalized advertisements and marketing

Types of cookies we use:

• Essential cookies: Necessary for website functionality
• Analytical cookies: For insights into website usage
• Marketing cookies: For targeted ads and recommendations

You can manage cookies via your browser settings or through our cookie preference center on the website.

11. Contact details

For questions about this privacy policy or your rights, you can contact:

Searchbay B.V.
Enkalaan 143
6717 ZA Ede
Email: privacy@searchbay.nl

This privacy policy was last updated on 01-02-2025. We recommend reviewing this policy regularly for any changes.